Clinician Role

Phase 1: First 6 Weeks of School 

Phase Overview

Phase 1 focuses on Clinicians navigating the school campus/site in the first 6 weeks of school. Tasks/activities prioritize integrating into the school culture, understanding their role within the school team, and assessing the school's interdisciplinary meeting structure. Clinicians will implement COST principles, establish a universal referral process, and work towards achieving 10 billable encounters weekly. Ongoing support via weekly supervision or monthly consultation will also be established in this phase.

Phase Goals/Objections

  1. Begin integration into school culture and develop school relationships 

  2. Develop understanding of role in specific school team 

  3. Assessment of schools interdisciplinary meeting structure 

  4. Implementation/integration of COST principles into school site process

  5. Establish school site referral process 

  6. Register first clients achieved from universal referral process 

  7. Achieve 10 billable encounters weekly 

  8. Meet supervision requirements according to licensing status

 

Establish Presence on Campus and Develop School Relationships

  • Schedule meeting with principal and coordinator within first 2 weeks of school

  • Meet with principal, vice principal, clinician(s), and Clinician II’s on school site 

  • Engage in five 1:1 interactions per week 

  • Connect with a partnering clinician within your district or within proximity for shadowing opportunities (for new clinicians)

  • Attends and introduce your role during back to school night 

  • Attend and introduce your role to site support team 

  • Attend and introduce your role at school staff meeting

    • Create Venn Diagram to provide clarity on role at school site 

    • Review SCOE Overview for Sites PowerPoint that Coordinator will review at school staff meeting

    • Identify the frequency that best fits the school site to communicate weekly schedule via email with coordinator included in communication

  • Meet with family navigator to discuss support and site needs

Familiarize Yourself With School Navigation

  • Obtain school keys/access items from school point person or coordinator 

  • Understand room/space and campus access/check-in process 

  • Retrieve parking information for school campus 

  • Review school schedule and calendar, sharing  calendar with supervisor and other applicable staff 

  • Address discrepancies between school calendar and SCOE calendar with Coordinator, and develop work plan for calendar conflicts

Gain Clarity on Current School Site Processes

  • Inquire about mental health direct services available 

  • Inquire about “call out process” (passes, phone calls, go to classroom) 

  • Inquire about Attendance

  • Inquire about existing referral process and how referrals are tracked 

  • Inquire about school crisis procedure/point person

Establish a Universal Referral Process

  • Explore school’s current referral processes (if established)

  • Review list of referrals 

  • Establish Universal Referral Process

Implement a COST Structure

  • Inquire about current COST structure.  

  • Assess if/how school site holds interdisciplinary meetings currently (COST/MTSS/PBIS)


If school holds interdisciplinary team meetings already: 

  • Identify with Coordinator how COST structure/principles can be integrated into existing meetings including a referral pathway to receive referrals

  • Collaborate with coordinator to ensure school staff understands the care team's role in participation in the meetings

  • Implement COST

    • Hold a site-based orientation where the clinician introduces COST

    • Review COST Presentation

    • Review Sampler Referral Form

    • Review Sample COST Tracker

    • Review Sample COST Meeting Agenda

    • Scan COST Toolkit

    • Review COST takeaways

If school does not hold interdisciplinary team meetings already: 

  • Hold a site-based orientation where the clinician introduces COST

    • Review COST Presentation

    • Review Sampler Referral Form

    • Review Sample COST Tracker

    • Review Sample COST Meeting Agenda

    • Scan COST Toolkit

    • Review COST takeaways

Registration 

  • Renew consents, ROI, and assessments by utilizing the referral tracker

  • Registration of clients/obtain consent

  • Coordinate with Family Navigator to collaborate on registrations

Complete Billable Encounters

  •   Complete 10 billable encounters weekly

Engage in Supervision or Consultation

For Associate Clinicians seeking licensure through the Board of Behavioral Sciences:

  • Collaborate with your assigned clinical supervisor (Clinician II) to begin BBS paperwork 

  • Maintain weekly BBS logs 

  • Attend weekly group supervision 

For fully licensed clinicians:

  • Attend clinical consultation once per month  (consultation offered twice per month)